BY – LAWS OF THE POLISH AMERICAN ENGINEERS ASSOCIATION

Article One – Membership

Section One – All elections to membership in this organization shall be held at the time of a regular business meeting. The affirmative vote of two-thirds of the Active members present at the meeting shall be required for election to all grades of membership.

Section Two – Applications for membership shall be submitted to Recording Secretary. The names of all applicants will be announced at the next regular meeting. The applications will than be submitted to the Membership Committee for study and recommendation at the candidate seeks. The Committee will then make its recommendation at the next regular business meeting at which time a vote shall be taken immediately.

Section Three – The fees must be paid within thirty days from the time of notification of acceptance for membership.

Article Two – Fees and Dues

Section One – Dues for different grades of membership.

Honorary members pay no dues.

All dues are payable in advance.

Section Two – New members will be billed on the basis of the number of quarters remaining in the current year.

Section Three –

Section Four – Expenditures by the Social Committee and Publicity and Public Relations Committee shall be authorized by Administration or by the membership.

Section Five – All other expenditures shall be authorized by the Administration and approved by two-thirds majority of the Active members present at any meeting.

Article Three – Finances and Expenditures

Section One – The Administration shall be the signers required in opening and maintaining a bank account.

Section Two – All withdrawals from the bank account must be made on a two-signature account; the Treasurer and the Financial Secretary, or President and the Treasurer.

Section Three –

Section Four – Expenditures by the Social Committee And the Publicity and Public Relations Committee shall be authorized by the Administration or by the membership.

Section Five – All other expenditures shall be authorized by the Administration and approved by a two-thirds majority of Active members present at any meeting.

Article Four – Election of Officers

Section One – All officers and members of the Auditing Committee shall be elected for a term of one year.

Section Two – To hold an administrative office a member should have a tenure of at least six months duration.

Section Three – The various officers of administration shall be elected in the following order: President, Vice President, Treasurer, Recording Secretary, and Financial Secretary.

Section Four – The official tenure of the incumbent administration shall cease upon completion of election of officers and adjournment of the annual meeting in January.

Section Five – The secret ballot will be used in the election of officers.

Article Five – Duties of the Administration

Section One – The Administration shall perform all such duties without the consent of the members as will result in proper management of the Association and in yielding maximum benefits to members. Any such action taken must lie within the framework of the Constitution.

Section Two – The President shall have general supervision of the organization affairs. He shall preside at meetings of the Association, and he shall appoint all Committees except as indicated in Section Three of this Article, and Section One of Article Four. He shall, with the Treasurer, sign all written obligations, public announcements, and other documents. At the January meeting, he shall present a report of his stewardship with recommendations for the future welfare of the Association. He shall be an ex-officio member of all committees.

Section Three –The Vice President of the Association shall perform all of the duties of the President in his absence. He shall be chairman of the Constitution and By-Laws Committee. He shall preside at all technical sessions.

Section Four – The Treasurer shall handle all of the monies of the organization. He shall render a financial report at every business meeting. He shall have custody of all securities, notes, contracts, and other important organization documents.

Section Five – The Recording Secretary shall keep minutes of all meetings of the Association and of the Administration. He shall handle all correspondence and give due notification off all meetings.

Section Six – The Financial Secretary shall collect dues, keep records of same, and keep records of all other financial transactions. He shall maintain a journal. He shall turn over all monies collected, after proper recording as to source, to the Treasurer for custody.

He shall present each member a notice prior to December meeting as to dues owed.

Article Six – Committees

Section One – Standing committees shall be as follows:

a. Membership
b. Social
c. Public Relations and Publicity
d. Constitution and By-Laws

Section Two – The membership Committee shall investigate the qualifications of all candidates and make recommendations for acceptance or rejection to the various grades of membership.

Section Three – The Social Committees shall take steps to provide for the arrangement of all social functions of the organization – public or private.

Section Four –The Public Relations and Publicity Committee shall keep constant watch to detect unfair or unethical practices, to report such practices, and to utilize all available means at its disposal to bring such practices to an end. A sum of fifteen dollars ($15.00) can be authorized by the Administration to cover the Committee’s cost of engaging in its lawfully constituted function.

The Committee shall undertake the preparation , publication, and distribution of all authorized publications and announcements. Is shall undertake steps necessary for keeping the public informed of the activities of the Polish American Engineers Association.

Section Five – The Auditing Committee shall completely audit the books of the Treasurer, the Financial Secretary, as well as the financial report of any Committee whose activity required the expenditure of Association funds.
The audit must be made prior to the January meeting so that a complete report of any duties undertaken may be presented at the annual meeting.

Article Seven– Procedure of Meetings

Section One – Meetings shall be held at a time and place as determined a majority of the members.

Section Two – The President shall call the meeting to order at the appropriate time and place.

Section Three – Meeting shall be of three types: (1) the annual, (2) the regular business, (3) the short business technical session meetings.

Regular Business meetings shall be held in January, June and November of each year. At such times only official business shall be transacted. Attendance at business meetings shall be limited to members only.

The short business technical session meetings shall be devoted to the announcement of membership applications, introduction of guests, and transactions of such business as the Administration deems of utmost importance. Such business as must be transacted should not consume a grater period than one-half hour. The remainder of the evening is to be devoted to the presentation of technical papers, talks, and pertinent discussion of such talks and papers.

Section Four – Order of business meetings shall be as follows:

a. Reading of minutes of previous meeting
b. Treasurer’s report
c. Report of committees
d. Acceptance of applicants for membership
e. Report of Administration
f. Correspondence
g. Unfinished business
h. New business
i. Adjournment

Section Five – On all questions involving parliamentary procedure, “Robert’s Rules of Order” shall be the governing authority.